By
The Butter Team

Purpose-to-Practice Workshop Template

Inspired by the Liberating Structures framework, run this workshop at the start of a new initiative so stakeholders can determine what will make this project resilient and enduring.

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What is Purpose-to-Practice?

Purpose-to-Practice (P2P) is a workshop framework that allows a large number of stakeholders to collaborate on the five essential elements that lead to a resilient and enduring initiative:

  1. Purpose: Why is this initiative important?
  2. Principles: What are the dos and must-not-dos for the initiative?
  3. Participants: Who needs to be involved to achieve your purpose?
  4. Structure: How will you organize yourselves?
  5. Practices: What will you need to do or offer your clients to achieve your purpose?

Objectives of a Purpose-to-Practice workshop

P2P

  • Design a collective future as a group
  • Avoid over-relying on a small number of experts
  • Inspire shared ownership
  • Increase the resilience of your initiative
  • Build the capacity as a group to adapt to unexpected circumstances

How to use this template

Here are the agenda blocks included in this template:

1. Welcome & check-in 👋

Time: 5 minutes

Tools: Poll

Welcome everyone and invite them to check-in by answering an open-ended poll question: "To make today more meaningful, I will..."

2. What is Purpose-to-Practice? 🧐

Time: 5 minutes

Tools: PDF Presentation

Use the PDF template or create a new one and give participants an overview of the five steps of the workshop.

Explain that today's workshop will help the group identify the elements that will determine the success of their project/initiative.

3. Clarify the purpose

Time: 10 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

For the rest of this session, you will need to use a Miro board or MURAL. Make sure you add it as a tool each time you use breakout groups or rooms.

Here is an example Miro board you can copy.

This group activity will answer the question: “Why is the work important to you and the larger community?”

Step 1: 3-minute silent reflectionInvite everyone to open the Notes and individually reflect on the question prompt. Use the 3-minute timer for this.

Step 2: 7 minutes in groups of 3Next, they will share their reflections and build further on each other's ideas. They have 7 minutes to generate ideas and stories for "Purpose".

Don't forget to assign the board as a tool for each breakout!

4. Define the purpose

Time: 10 minutes

Tools: Miro Board/MURAL

In the main room, open the board and converge the ideas that came from the previous activity into one strong and clear purpose affirmation: “We exist to...”

Probe if everyone agrees with the purpose before moving on.

5. Clarify the principles

Time: 10 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

The groups will answer the question: “What rules must we absolutely obey to succeed in achieving our purpose?”

Step 1: 3-minute silent reflectionInvite everyone to open the Notes, and individually reflect on the question prompt. Use the 3-minute timer for this.

Step 2: 7 minutes in groups of 3They will share their reflection and build further on each other ideas. They have 7 minutes to generate ideas and stories for "Principles".

Don't forget to assign the board as a tool for each breakout.

6. Define the principles

Time: 10 minutes

Tools: Miro Board/MURAL

In the main room, open the board and converge the ideas that came from the previous activity into a list of dos and don't dos that the group will need to abide by while working together.

Capture them on the board.

7. Clarify the participants

Time: 10 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

The groups will answer the question: “Who can contribute to achieving our purpose and must be included?”

Step 1: 3-minute silent reflectionInvite everyone to open the Notes and individually reflect on the question prompt. Use the 3-minute timer for this.

Step 2: 7 minutes in groups of 3They will share their reflection and build further on each other ideas. They have 7 minutes to generate ideas and stories for "Participants".

Don't forget to assign the board as a tool for each breakout.

8. Define the participants

Time: 10 minutes

Tools: Miro Board/MURAL

In the main room, open the board and converge the ideas that came from the previous activity into a list of participants and stakeholders that are needed for the project to achieve its goal.

Capture them on the board.

9. Clarify the structure

Time: 10 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

The groups will answer the question: “How must we organize and distribute control to achieve our purpose?”

Step 1: 3-minute silent reflectionInvite everyone to open the Notes and individually reflect on the question prompt. Use the 3-minute timer for this.

Step 2: 7 minutes in groups of 3They will need to share their reflection and build further on each other ideas. They have 7 minutes to generate ideas and stories for "Structure".

Don't forget to assign the board as a tool for each breakout.

10. Define the structure

Time: 10 minutes

Tools: Miro Board/MURAL

In the main room, open the board and converge the ideas that came from the previous activity into a comprehensive framework for the way the group will structure their work going forward and how will they distribute control and make decisions.

Capture them on the board.

11. Clarify the practices

Time: 10 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

The groups will answer the questions: “What are we going to do? What will we offer to our users/clients and how will we do it?”

Step 1: 3-minute silent reflectionInvite everyone to open the Notes and individually reflect on the question prompt. Use the 3-minute timer for this.

Step 2: 7 minutes in groups of 3They will need to share their reflection and build further on each other ideas. They have 7 minutes to generate ideas and stories for "Practices".

Don't forget to assign the board as a tool for each breakout.

12. Define the practices

Time: 10 minutes

Tools: Miro Board/MURAL

In the main room, open the board and converge the ideas that came from the previous activity into a list of concrete actions the group will commit to doing going forward.

Capture them on the board.

13. Revisions

Time: 10 minutes

Tools: Miro Board/MURAL

Open the board and give everyone some time in silence to review all the work done so far.

Now that the whole framework is complete, invite the participants to take a moment to see if any of steps in the framework need any type of revision.

Sometimes, clarifying ideas about a later stage will lead to new insights that need to be incorporated into the earlier conclusions.

14. What, So What, Now What?

Time: 30 minutes

Tools: Miro Board/MURAL, Breakout Groups, Timer

If the group is 10-12 people or smaller, conduct the debrief with the whole group. Otherwise, break the group into smaller groups.

The structure for each stage is:

  • Participants reflect alone for 1 minute. Use the 1-minute timer.
  • Then, they discuss in groups of 4 for 5 minutes.
  • Groups share back 1-2 ideas and you capture them on the board.

There are three rounds, each with three questions:

  • Round 1: "WHAT happened? What did you notice? What facts or observations stood out?"
  • Round 2: "SO WHAT? Why is that important? What patterns or conclusions are emerging?"
  • Round 3: "NOW WHAT? What actions make sense going forward?"

After the last round, open the board in the main room and invite the last additional insights or thoughts before closing.

About the creator

Anamaria Dorgo is the Head of Community at Butter. Her mission is to create a space where facilitators, workshoppers, trainers, design thinkers, and innovation and strategy consultants can team up, share best practices, tackle challenges collectively, and accelerate their careers together with like-minded people. 🙌

Duration

120+ mins

Categories

Ideation & Brainstorming
Strategy & Planning
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