By
The Butter Team

Virtual Townhall Meeting Agenda Template

Make your virtual townhalls more energetic, engaging, and interactive.

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What is a townhall?

A company townhall, also know as an all-hands meeting, is a company-wide gathering to share company news, highlight priority initiatives, shout out key contributions or team members, and answer any burning questions.

Objectives of a townhall

Townhalls allow you to:

  • Share key business updates from the past two weeks, month, or quarter
  • Create alignment around your company’s mission and business priorities
  • Celebrate new hires, wins, milestones, and other good-news events
  • Create an open forum for questions

When should you run a townhall

Townhalls are useful for:

  • Sharing news firsthand, to everyone at once
  • Establishing and reinforcing your team culture
  • Promoting cross-team sharing collaboration
  • Helping employees feel aligned and engaged
  • Gathering employee feedback

How to use this template

Here are the agenda blocks included in this template:

1. Welcome πŸ‘‹

Time: 5 minutes

Tools: Music Playlist, Poll

Start the townhall off with the right energy with a pump-up-the-positivity playlist! 🎡 Wait a few minutes for everyone to arrive and settle in.

After that, kick the session off with a simple icebreaker that gives everyone in the room a chance to get to know each other. The Butter poll comes in handy for this! πŸ‘―β€β™€οΈ

2. Company updates πŸ“£

Time: 20 minutes

Tools: PDF Presentation

Share how the company is doing against your monthly or quarterly goals and KPIs. Explaining the context (and any changes in the priorities) is really helpful in getting everyone aligned. πŸš€

The company updates should give context to prepare them to understand and plan actions for the next month. At the end of the presentation, open the floor for a quick round of questions and feedback. πŸ™‹β€β™€οΈ

Tools to use:

  1. Share screen/PDF for presenting
  2. Engaging participants: remind them to participate using reactions, the queue, or the chat (for questions and feedback)

πŸ‘‰ Pro tip: Have a pinned chat message where they can drop their questions to what's being presented! It's an easy way to monitor questions coming into chat.

3. Initiatives in focus 🎯

Time: 10 minutes

Share updates and showcases from the team on current high-priority initiatives

Pick out initiatives or topics to focus on to give employees the best sense of what each team is working on.

Have each team lead share their progress or results from the latest initiatives. You can even highlight some culture initiatives that you've been working on!

4. Shoutouts πŸ₯³

Time: 10 minutes

It’s celebration time!

Recognize teams or individuals who’ve done exceptionally well to provide a great morale boost.

Share any other important updates that can keep them engaged, e.g. welcome new employees, social announcements, company wins, etc.

πŸ‘‰ Pro tip: Open up the soundboard at the end of the section, and ask everyone to press "S + 2" for a fun company-wide hooray!

5. Q&A πŸ™‹β€β™€οΈ

Time: 10 minutes

Tools: Poll, Timer, Breakouts, Miro Board

Never skip Q&A! Even if time is tight, make time to answer at least two or three questions.

It's important that people have time to share feedback and ask questions about all big decisions made in the company. This makes them feel involved and empowered.

πŸ‘‰ Pro tip: Ask them to use the Queue for a more organized way to get the conversation going.

If people are too shy to speak up, you can also open up a poll at the start of the Q&A to give them space and anonymity to ask questions openly. You can also get them to upvote the questions they feel are most relevant!

You can also use breakouts to split into smaller teams (e.g. based on department) to encourage more open dialogue.

6. Thank you πŸ’›

Time: 5 minutes

Tools: Poll, Music Playlist

To check out before the end of your townhall, run an open-ended, anonymous poll asking the team for their silent hero this month. A bit of gratitude goes a long way!

While people are answering, play your pump-up playlist again to get them excited to go to work to achieve your priorities.

About the creator

Anamaria Dorgo is the Head of Community at Butter. Her mission is to create a space where facilitators, workshoppers, trainers, design thinkers, and innovation and strategy consultants can team up, share best practices, tackle challenges collectively, and accelerate their careers together with like-minded people. πŸ™Œ

Duration

30-60 mins

Categories

Meetings
Team Building
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