How to run an awesome weekly team meeting
It’s horrifyingly easy for weekly team meetings to devolve into time-wasting status updates. Nobody wants to see that tired grid of faces, totally checked out, listening to the boss speak for an hour.
So how can you make your meetings awesome?
- Make space for personal talk: Connecting as people first gives you time to connect as co-workers.
- Use a recurring agenda: Using a repeatable structure ensures everyone knows what to bring to every meeting. You can create a Butter room with this meeting agenda template to keep the same meeting structure every time!
- Collaborate on the agenda: If the recurring agenda isn’t working for you, work as a team to modify it for the better.
- Keep everyone engaged: Build in space for people to contribute or use Butter’s engagement features to keep people sharp.
- Be consistent: Don’t skip out on your weekly meetings because things are too busy. You never know when someone on your team might need the space to share roadblocks or challenges they’re having.
Objectives of a weekly team meeting
Your weekly meetings should allow you to:
- Connect as real people
- Celebrate your team’s wins
- Raise roadblocks and concerns
- Highlight top priorities
- Give each team member space to share
- Agree on next steps
How to use this template
Here’s what’s included in this agenda template:
1. Welcome and check-in 👋
Time: 5 minutes
Tools: Flashcard Deck
Welcome everyone. Use the interactive Flashcard to ask everyone how their week was using an emoji. Invite some voices in the room to speak if they want to.
2. Stuff we celebrate 🥳
Time: 5 minutes
Share any achievements, milestones reached, good news and give credit where is due.
3. Roadblocks and concerns ⚡️
Time: 5 minutes
Are there any issues that need addressing? Are there any problems a team member is stuck on? How can we all help solve them?
4. Team priorities this week 👀
Time: 5 minutes
What are the overall team's main priorities this week? Discuss any delays or challenges to the progress. Review any relevant metrics.
5. Individual updates 🧩
Time: 20 minutes
Each team member shares:
- Progress last week
- Priorities this week
- Challenges they're facing
6. Any other business? 🙋♂️
Time: 10 minutes
Allow team members to bring any other topics they would like to discuss.
- Any questions or doubts?
- Any general company updates from team leader
7. Actions summary 🎯
Time: 10 minutes
Summarize the main action points for the week and who is responsible for each of them.
About the creator
Anamaria Dorgo is the Head of Community at Butter. Her mission is to create a space where facilitators, workshoppers, trainers, design thinkers, and innovation and strategy consultants can team up, share best practices, tackle challenges collectively, and accelerate their careers together with like-minded people. 🙌
